ORT Premium and Mail-In Registration - 6 March 2022




National Association of Canine Scent Work, LLC®


Official NACSW™




Odors Tested: Birch, Anise, Clove


Date: Sunday, Sunday, March 6, 2022


Test Location:  Dog Training, 5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL  32605


Test Host: Melanie Phillpot/Eager Pup, LLC


Test Secretary: Melanie Phillpot, Eager.Pup@hotmail.com


Certifying Official: Judy Harris


Judge: Marnie White


Entry Cost: $35 per odor test


Number of Entries: 100


Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules


In addition to those guidelines the following changes and guidelines are in effect for this ORT due to COVID-19.  All persons indoors (e.g. restroom, test room) will wear a face mask covering nose and mouth. 

Competitors are asked to remain in their vehicles as much as possible. Running of vehicles is not permitted. Competitors are asked to bring their own hand sanitizer and disinfectant wipes.

If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend.  Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.  




Opening Date:  Wednesday, January 19, 2022 at 6 pm Eastern Time

Entries Close: Wednesday, March 2, 2022 at 6 pm Eastern Time or when entry limits have been met


Second Dog Policy: One dog per handler for each odor tested.  Only 1 set-up of Birch, 1 of Anise and 1 of Clove provided


Entry Method

  • Electronic and mail-in entries will be processed in the order in which they are received.
  • Telephone, fax, unsigned entries, and entries recevied without fees cannot be accepted.
  • Returned checks do not constitute a vailid entry fee. $25 fee for returned checks.
  • Electronic entries must be made on the electronic form below and immediately follwed with a PayPal payment of test fee(s).
  • Mail-in entries must be made on the mail-in entry form below and include a check or money order for test fee(s).
  • No entry shall be made and no entry shall be accepted, which specifies any conditions as to its acceptance.
  • Owners are responsible for errors in making out entry forms
  • Membership #s start with M0 not MO and Dog member #s start with K0 not KO.
  • Express mail entries must include signature permitting themr to be left at the secretary's address without the receipient's signature


Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry


Entry Requirements

A Qualified Entry is one that meets all the following criteria:

1.     Complete entry during the specified entry time frame.

2.     The Handler is a NACSW member for the 2021-2022 membership year (8/1/21- 7/31/22).

3.     The Dog is registered with the NACSW.  Dog’s member # will start with a K.

4.     Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.


For information on how to register or become a member go to www.NACSW.net

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

Basic Description of the Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.


During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 


The following cancellation policy applies:

For cancellation of entries received on or before 6 pm Eastern Time February 27, 2022 – Full refund minus $5 processing fee. For cancellation of entries received after 6 pm Eastern Time February 27, 2022 – Full refund minus $5 per test will be issued. 

All cancelations must be emailed to Melanie Phillpot at Eager.Pup@hotmail.com.

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses




Test Site Hours

8 am – 2 pm

Details regarding check in time and briefing will be sent approximately 1 week before the ORT.


Site Specific Conditions

This ORT site is in a small strip mall of quiet shops.  Parking is in a relatively flat asphalt lot with high shade, though every parking space may not be shady.  Terrain is flat with one step up to the test room.  Flooring in the test room is painted cement.  Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute.


Reactive Dog Parking

There will not be reactive dog parking at this test. There will not be spearate potty areas or warm up boxes.

Unentered Dogs

Unentered dogs must remain in the competitor's vehicle during the test day. There will be ample potty areas, but, like entered dogs, unentered dogs should not be allowed to "play", exercise, or train on the trst grounds.

RV Parking

There is limited space for RVs to park in the competitor parking area during the test day. If you would like an RVS space, contact the host after you receive registration confirmation at eager.pup@hotmail.com to reserve an RV space. The limited number of spaces will be allocated on a first come, first served basis. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.


Running Vehicles or Generators in the parking lot

The parking is snug at this location and running your vehicles or generators in the parking lot is not allowed at this test.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.


Crating Options

You may crate or contain your dog in your vehicle or crate your dog immediately adjacent to your vehicle

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.



Smoking is not allowed on this test site, including the use of e-cigarettes



A list of hotels is available here:

Pet Friendly Hotels in Gainesville and Alachua County, FL - Events in Gainesville and What's Good in Alachua County, FL (visitgainesville.com)   Be sure to check the current pet policy with the hotel! 




Dog Policies

       All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

       Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

       Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

       Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

       Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths. 

       Refer to location details (above) for information on unentered dogs.


 Females in Season

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Melanie Phillpot at Eager.Pup@hotmail.com so plans can be made for the dog, pre-arrival.  Preferably at least 1 full day’s notice.




ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).


No spectators are allowed.

Contact the host at eager.pup@hotmail.com if you REQUIRE someone to attend with you for assistance.

An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.

Participants are not allowed to watch the testing at any time.



Small Animal Hospital » College of Veterinary Medicine » University of Florida (ufl.edu)

Located in: University of Florida College of Veterinary Medicine  UF Small Animal Hospital



Address2089 SW 16th Ave, Gainesville, FL 32608




HoursOpen 24 hours


Phone(352) 392-2235  Please call ahead!


Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.


By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Melanie Phillpot, Eager Pup, LLC and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com

Registration will open on January 19th 2022 at 6pm.