ORT Premium and Mail-In Registration - 7 August 2022

 

 

National Association of Canine Scent Work, LLC®

 

Official NACSW™

 

ODOR RECOGNITION TESTS

 

Odors Tested: BIRCH, ANISE, CLOVE

 

Date: SUNDAY, AUGUST 7, 2022

 

Test Location:  DOG TRAINING, 5000 NW 34TH BLVD, SUITES 3 & 4, GAINESVILLE, FL  32605

 

Test Host: MELANIE PHILLPOT, EAGER PUP, LLC

 

Test Secretary: MELANIE PHILLPOT, EAGER.PUP@HOTMAIL.COM

 


Certifying Official: MARNIE WHITE


Judge: CINDY ICE

 

Entry Cost: $40 – ONE ODOR TEST

                     $75 – TWO ODOR TESTS

                        $110 – THREE ODOR TESTS

 

Number of Entries: 100

 

Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

 

In addition to those guidelines the following changes and guidelines are in effect for this ORT due to COVID-19.  NO ADDITIONAL GUIDELINES AT THIS TIME.  IF CONDITIONS/GUIDELINES CHANGE WE WILL UPDATE YOU. 

If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend.  Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.  

 



 ORT ENTRY INFORMATION

 

Opening Date: WEDNESDAY, JUNE 1, 2022 at 1 PM, ET

Entries Close: WEDNESDAY, AUGUST 3, 2022 at 6 PM, ET or WHEN ENTRY LIMITS HAVE BEEN MET

 

NOTE: ONLY 1 DOG PER ODOR, PER HANDLER.  ONE SET-UP OF BIRCH, ONE SET-UP OF ANISE AND ONE SET-UP OF CLOVE WILL BE PROVIDED.  A SINGLE HANDLER MAY NOT RUN A SECOND DOG ON THE SAME ODOR AS THE FIRST DOG. 

 

Entry Method

ENTRIES FIRST RECEIVED WILL BE FIRST PROCESSED.

 

ELECTRONIC ENTRIES WILL OPEN WEDNESDAY, JUNE 1, 2022 AT 1 PM ET.    THE LINK FOR ELECTRONIC ENTRIES IS ATEAGERPUP.COM.  PAYMENT BY PAYPAL ONLY.

 

MAIL-IN ENTRIES OPEN WEDNESDAY, JUNE 1, 2022. THE MAIL-IN ENTRY FORM IS BELOW.    OVERNIGHT deliveries must have the signature waived box checked. PAYMENT BY CHECK OR PAYPAL ONLY.

        TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.

        RETURNED CHECKS do not constitute a valid entry fee AND WILL INCUR A $30 RETURNED CHECK CHARGE.

        ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.

        NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.  

        OWNERS are responsible for errors in making out entry forms.  Be sure your MEMBER # BEGINS WITH AN M0, NOT MO. YOUR DOG’S NUMBER SHOULD BEGIN WITH A K0 NOT KO,    

        EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without the recipient's signature.

 

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers who provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification from the ORT host are confirmation of your completed entry.

 

 

Entry Requirements

 

A Qualified Entry is one that meets all the following criteria:

1.     Complete entry during the specified entry time frame.

2.     The Handler is a NACSW member for the 2022-2023 membership year (8/1/22- 7/31/23).

3.     The Dog is registered with the NACSW.

4.     Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

 

For information on how to register or become a member go to www.NACSW.net

 

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.


Basic Description of the Odor Recognition Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.

 

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

A dog may test on up to 3 odors.  No dog will be given more than one space in the same odor test at a single event. 

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and immediately let your host or judge know if you have any questions regarding your results. 

 

 



CANCELLATION POLICY

 

The following cancellation policy applies:

 

For cancellation of entries on or before 7 pm ET August 1, 2022 – Full refund.  For cancellation of entries after 7 pm ET August 1, 2022 – no refunds will be issued unless the space can be filled in which case a refund will be issued minus a $5 processing fee.

 

All cancelations must be emailed to Melanie Phillpot at Eager.Pup@hotmail.com.

 

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

 

This cancellation and refund policy applies to competitors who must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.


 



LOCATION DETAILS

 

Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.

 

Site Specific Conditions

This ORT is set in a quiet strip of small businesses.  Parking is under high shade and though most parking spaces are shady, not every parking space may be shady.  There is ample green space adjacent to parking to walk the dog. The lot itself is asphalt.  There is a short walk outdoors from the parking lot to the test entrance.  The tests will be administered indoors, in AC.  There are two low steps up to the test entrance door.  The flooring in the test room is painted cement. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute.

 

Reactive Dog Parking

There will not be reactive dog parking at this test.

 

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but like entered dogs, unentered dogs should not be allowed to “play”, exercise, or train on the test grounds. 

 

RV Parking

There is very limited space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email Eager.Pup@hotmail.com  to reserve RV space. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Running Vehicles or Generators in the parking lot

The parking is tight at this location and running your vehicles or generators in the parking lot is NOT allowed at this test.  Be sure to bring a canopy and/or shade cloth/aluminet to help keep your car cool. 

 

 

 

Smoking

Smoking is not allowed on this test site, including the use of e-cigarettes

 

Hotels

A list of area hotels is available below.

 

Pet Friendly Hotels in Gainesville and Alachua County, FL - Events in Gainesville and What's Good in Alachua County, FL (visitgainesville.com)

 

Pet Friendly Hotels in Gainesville, FL - BringFido

 

 

 



DOG INFORMATION

 

Dog Policies

        All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

        Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

        Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

        Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

        Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths/aluminet.  You may not run your vehicle.

        Refer to location details (above) for information on unentered dogs.

 

 Females in Season

Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Eager.Pup@hotmail.com  so plans can be made for the dog.

 



OTHER INFORMATION

 

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).

Spectators

Space permitting, spectating will be allowed per ORT guidelines as outlined in the rule book. The ORT Certifying Official has the right to limit spectators at their discretion. ORT participants may have a friend or family member video/photograph their test. ORT participants may not video/photograph one another. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the trial. Spectators are reminded that the hide placements must not be discussed nor should they speak with any participants about what they saw until after the test is complete.

 

An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.

Participants are not allowed to watch the testing at any time.

 

Veterinarians

 

University of Florida Small Animal Hospital

2089 SW 16th Ave, Gainesville, FL 32608

Open 24 hours  Call before visiting -  (352) 392-2235

Blue Pearl Specialty + Emergency Pet Hospital

7314 W University Ave.

Gainesville, FL  32607

352-672-6718

352-333-9151

 

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.



Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agrees that the NACSW, Melanie Phillpot, Eager Pup, LLC and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

Questions
All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com.

 

Click here for Electronic Registration Form

 

As an alternative, you can with the mail-ion registration form below

 

Mail-in Registration below. 

Eager Pup, LLC

NACSW™ – Odor Recognition Test

 

Sunday, August 7, 2022

 

Dog Training, 5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL 32605

 

$40 Registration Fee for 1 odor Test, $75 Registration Fee for 2 Odor Tests and $110 for all three Odor Tests.  Payment by check, money order, or PayPal if registering by USPS.  PayPal only if registering electronically.

 

Please mail this completed form via USPS with your registration fee to:

Melanie Phillpot, Eager Pup, LLC, 4237 NW 55th Way, Gainesville, FL  32606

 

Odor:   □ Birch            □ Anise                □ Clove

 

Test date(s): Sunday, August 7, 2022

 

Dog’s Call Name _____________________________________________________

 

Breed(s) ___________________________________________________________ 

 

Dog’s NACSW #________________

 

Handler’s Name _____________________________________________________

 

Handler’s 2022-2023 NACSW Membership # _____________________________________

 

Address __________________________________________________________ 

 

City ______________________________   State _________      Zip___________

 

Phone where you can easily be reached _________________________________  

E-mail Address _____________________________________________________

 

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

 

Please contact your host at least 1 day before the ORT if your female dog will be in season.

 

All confirmations will be sent via e-mail with attachment within 7 days of receipt of complete registration form and payment. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope.

 

I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to others, resulting from the actions of my dog. I/We expressly agree that Melanie Phillpot, Eager Pup, LLC, Dog Training, 5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL  32605 and/or NACSW or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.

 

Signed: ___________________________________Date: ______________________