ORT Premium and Mail-In Registration Form - 16 August 2020

 

National Association of Canine Scent Work, LLC®

 

Official NACSW™

 

ODOR RECOGNITION TESTS

 

Odors Tested:

BIRCH, ANISE, CLOVE

 

Date:

SUNDAY, AUGUST 16, 2020

 

TEST LOCATION:

 5000 NW 34TH BLVD, SUITES 3 & 4, GAINESVILLE, FL  32605 

 

 

Test Host:
Melanie Phillpot, Eager Pup, LLC

 

 

Test Secretary

Melanie Phillpot, Eager.Pup@hotmail.com


Certifying Official:

Marnie White, CNWI


Judge:

Cindy Ice, CNWI

 

Entry Cost:

$35 per test (Each odor counts as one test.)

 

 

Number of Entries

80

  

Second Dog Policy

No second dogs 

 

Opening Date

Saturday, June 20, 2020 at Noon, EST

Entries Close

                           Wednesday, August 12, 2020 at 5 pm EST or when entry limits have been met

 

NACSW is requiring that all attendees adhere to social distancing - maintaining 6’ of distance - at all trials/ORTs until further notice even if your jurisdiction has relaxed their requirements or recommendations. Social Distancing requirements at an event are MANDATORY. There is no exception unless you live in the same household. There is no option to mutually consent to be closer together than 6’. Please be respectful that your proximity or request for proximity may make others uncomfortable. 

Please review the document COVID-19 Event Guidelines that is located in Google docs and was emailed to the membership on 5/8/2020.

In addition to those guidelines, the following changes and guidelines are in effect for this trial due to COVID-19.

Gainesville is in Alachua County, FL. Social Distancing and Masks are required per county ordinance. (If this changes, you will be notified.) All attendees (participants and volunteers) will be required to bring and wear face masks in search areas.

Participants are asked to remain in their vehicles as much as possible. Running of vehicles is permitted so long as the exhaust will not bother the competitors/dogs around you. Participants are asked to bring their own hand sanitizer and disinfecting wipes.

If there are any changes or updates, that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend.

Entry Method

First received via online or USPS.  Overnight deliveries must have the signature waived box checked.

 

Entries

      TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.

      RETURNED CHECKS do not constitute a valid entry fee.  $25 fee per returned check.

      ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.

      NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.  

      OWNERS are responsible for errors in making out entry forms.

      EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without recipient’s signature.

 

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers who provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry

 

Test Site Hours

8 am – 2 pm

 Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.

 

Entry Requirements

 

A Qualified Entry is one that meets all the following criteria:

 

1.     Complete entry during the specified entry timeframe.

2.     The Handler is a NACSW™ member for the 2020-2021 membership year (8/1/20- 7/31/21).

3.     The Dog is registered with the NACSW™.

4.     Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

 

For information on how to register or become a member go to www.NACSW.net

 

 

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

 

Basic Description of Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW™ website.

 

All exhibitors should obtain and review a copy of the NACSW™K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

 

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 

 

Refund and Cancellation Policy

For cancellation of entries on or before 5 pm Eastern Time August 5, 2020 – Full refund.  For cancellation of entries after 5 pm August 5, 2020 – no refunds will be issued unless the space can be filled, in which case a refund will be issued minus a $5 processing fee.

 

All cancellations must be emailed to Eager.Pup@hotmail.com.

 

Entry Fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

 

This cancellation and refund policy applies to competitors who must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the Odor Recognition Test (ORT) cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the ORT organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.

 

Test Location:


Site Specific Conditions

The test site is located in a quiet strip of small businesses, set back from NW 34th St.  It is behind the red Pizza Hut at 5004 NW 34th St./Blvd. 32605.*  The parking lot is flat asphalt or nearly flat grass.  Walk from the parking areas is fairly short and flat, though there is one step up at the primary entrance to the test area.  A secondary door to the test area may be used for those who require it.  There is a very short ramp up to that door (the height of the curb).  Most of the parking is under high shade trees.  Flooring in the test area is a painted concrete floor.  Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute. 

*You might consider using the Pizza Hut address for your GPS.  Turn in at the Pizza Hut and bear right.

 

Reactive Dog Parking

There will be reactive dog parking at this test for those who wish to park in this area, however there will not be separate warm up boxes.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play,” exercise, or train on the test grounds. 

RV Parking

:

There is very limited space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email Eager.Pup@hotmail.com to reserve RV space. No overnight RV parking is available.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Running Vehicles or Generators in the Parking Lot

There is just adequate parking and we will have a separate parking area for those wishing to run their vehicles or generators during the day.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Crating Options

Confinement in vehicles or crating immediately adjacent to the vehicle is required.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Dog Policies

      All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

      Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

      Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

      Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

      Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths. Fans may be useful, too.  Bring Plenty of cool water for the day.

 

Females in Season

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Eager.Pup@hotmail.com so plans can be made for the dog.

 

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).

 

NO SPECTATORS

People approved to be in the testing area during an ORT include NACSW™ officials, approved NACSW™ guests, required ORT volunteers, adults accompanying a minor, and approved officials for training purposes.  COVID-19 note - To minimize the number of people on site, anyone not volunteering, competing, or officiating should stay home except in the case where someone requires support to travel to the trial. Participants in an ORT may not be spectators for other participants regardless of relationship (with the exception of a minor testing after the accompanying adult tests). The ORT Certifying Official has the right to limit spectators at their discretion (There will be no spectators at this ORT due to Covid concerns.).

 

Video/Photography Policy

ORT participants are not allowed to have a friend or family member video/photograph their test at this timeORT participants are not allowed to video/photograph one another.  ORT hosts are not obligated to provide someone to video/photograph.

 

Smoking

Smoking is not allowed on this test site, including the use of e-cigarettes.

 

Hotels

A list of dog-friendly area hotels is available here: https://www.bringfido.com/lodging/city/gainesville_fl_us/

 

Veterinarians

UF Small Animal Hospital – University of Florida

2089 SW 16th Ave, Gainesville, FL 32608

(352) 392-2235  Call before you go.

Open 24 hours.

 

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

 

Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agrees that the NACSW™, Melanie Phillpot, Eager Pup, LLC, Dalvar, Inc., Melodie’s Memories and their assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship


All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

 

Questions
All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com

The mail-in registration form is below

Click here for the electronic registration form

 

 

 

Revised 5/24/2020

 

 

Melanie Phillpot, Eager Pup, LLC

NACSW™ – Odor Recognition Test

 

Sunday, August 16, 2020

5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL 32605*

*Please note that the Pizza Hut address may work better in your GPS.

5004 NW 34th St, Gainesville, FL 32605  Turn in at the Pizza Hut and bear right.

 

$35 Registration Fee per test - Payment due at the time of registration by check, money order, or PayPal. No PayPal account required to use the PayPal payment link.



For Mail-in registration, please mail this completed form (copy and paste it into a document you may print), via USPS with your registration fee to:

 

Eager Pup, LLC c/o Melanie Phillpot, 4237 NW 55th Way, Gainesville, FL 32606

 

Questions: Contact Melanie Phillpot, Eager.Pup@hotmail.com, 352-871-5698

 

Odor:  □ Birch                            □ Anise                 □ Clove

 

Test date(s): □ August 16, 2020

 

Dog’s Call Name _____________________________________________________

 

Breed(s) ______________________ 

 

Dog’s NACSW™ #________________

 

Handler’s Name _____________________________________________________

 

Handler’s NACSW™ Membership # ____________________________________

 

Address _______________________________________________________ 

 

City __________________   State _________      Zip________

 

Phone where you can easily be reached __________________________  

E-mail Address _____________________________________________________

 

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

 

Please contact your host at least 1 day before the ORT if your female dog will be in season.

 

All confirmations will be sent via e-mail with attachment within 7 days of receipt of complete registration form and payment.  If you require a confirmation via USPS, you must provide a self-addressed stamped envelope.

 

I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to others, resulting from the actions of my dog. I/We expressly agree that Melanie Phillpot, Eager Pup, LLC, Dalvar, Inc. and/or NACSW™ or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.

 

Signed: ___________________________________Date: ______________________