ORT Premium and Mail-In Registration Form - 31 January 2021

 

National Association of Canine Scent Work, LLC®

 

Official NACSW™

 

ODOR RECOGNITION TESTS

 

Odors Tested:

Birch, Anise, Clove

 

Date:

Sunday, January 31, 2021

 

 

TEST LOCATION:

Eager Pup Dog Training, 5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL 32605

 

 

Test Host:
Melanie Phillpot

 

 

Test Secretary

Melanie Phillpot, 4237 NW 55th Way, Gainesville, FL  32606   Eager.Pup@hotmail.com

 

 


Certifying Official:

Cindy Ice


Judge:

Judy Harris

 

 

Entry Cost:

$35 per test

 

 

Number of Entries

100

 

 

Second Dog Policy

No second dog testing, Only 1 setup of each odor

 

 

 

Opening Date

Wednesday, December 30, 2020 at 11am EST

 

 

Entries Closes

Wednesday, January 27 at 5 pm EST or when entry limits have been met

 

NACSW is requiring that all attendees adhere to social distancing - maintaining 6’ of distance - at all trials until further notice even if your jurisdiction has relaxed their requirements or recommendations. Social Distancing requirements at an event are MANDATORY. There is no option to mutually consent to be closer together than 6’. Please be respectful that your proximity or request for proximity may make others uncomfortable. Please review the document COVID-19 Event Guidelines that is located in Google docs and was emailed to the membership on 5/8/2020.

 

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.


All attendees (participants and volunteers) will be required to bring and wear a mask covering mouth and nose in the search area and on the grounds.  You may opt to wear a mask while inside your vehicle.

Participants are asked to remain in their vehicles as much as possible.  Running of vehicles is permitted PROVIDED it does not bother those parked around you. 

Participants are asked to bring their own hand sanitizer and disinfecting wipes.

If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend.

Entry Method

On-line entries accepted, as well as, first received by USPS. Overnight deliveries must have the signature waived box checked.

 

Entries

 

        TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.

        RETURNED CHECKS do not constitute a valid entry fee.  $25 fee for returned checks.

        ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM (Copy and Paste the pdf form to print, complete and mail in, or complete the on-line form.)

        NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.  

        OWNERS are responsible for errors in making out entry forms.

        EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without recipient’s signature.

 

 

 

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers who provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry

 

Test Site Hours

8 am – 3 pm

 

 Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.

 

Entry Requirements

 

A Qualified Entry is one that meets all the following criteria:

 

1.     Complete entry during the specified entry timeframe.

2.     The Handler is a NACSW™ member for the 2020-2021 membership year (8/1/20- 7/31/21).

3.     The Dog is registered with the NACSW™.

4.     Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

 

For information on how to register or become a member go to www.NACSW.net

 

 

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the FIRST draw period.

 

Basic Description of Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW™ website.

 

All exhibitors should obtain and review a copy of the NACSW™K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.

 

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 

 

 

 

 

Refund and Cancellation Policy:

 

For cancellation of entries on or before 5 pm EST January 27, 2021 – Full refund.  For cancellation of entries after 5 pm January 27, 2021 EST – 50% refund will be issued unless the space can be filled, in which case a refund will be issued minus a $5 processing fee.

 

 

All cancelations must be emailed to Melanie Phillpot, Eager.Pup@hotmail.com

 

Entry Fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

 

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the Odor Recognition Test (ORT) cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the ORT organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.

 

Test Location:


Site Specific Conditions

The test site is located in a quiet strip mall.  Parking is in provided in an asphalt lot that is relatively flat and partially shaded.  The walk to the test room across a small grassy area and then asphalt is moderate in length and flat.  The final wait station is indoors on low pile carpet. There is a low, 1-step stoop outside the final wait area.  The test room itself has curtained windows and a painted cement floor.  The exit from the test room back to parking is on sidewalk and asphalt and is a short walk. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute.

 

Reactive Dog Parking

There will not be designated reactive dog parking at this test.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds. 

RV Parking

There is very limited space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email Melanie Philllpot, Eager.Pup@hotmail.com to reserve RV space. No overnight RV parking is available.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.


The parking is tight at this location. Running your vehicles or generators in the parking lot is allowed provided it does not bother the competitors around you. 

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

 

Crating

Confinement in, or crating adjacent to, your car is required at this site.  Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Dog Policies

        All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

        Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

        Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

        Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

        Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.  

 

Females in Season

Will be allowed to run wearing “pants” at the very end of the running orders (at the end of the day) after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Eager.Pup@hotmail.com so plans can be made for the dog.

 

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).

 

Spectators

To minimize the number of people on site, anyone not volunteering, competing, or officiating should stay home except in the case where someone requires support to travel to the event. Spectating is currently not allowed. An adult accompanying a minor must be present during the searches. Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements.

 

Smoking

Smoking is not allowed on this test site, including the use of e-cigarettes

 

Hotels

A list of area hotels is available here: Pet Friendly Hotels in Gainesville, FL - BringFido

 

Veterinarians

Small Animal Hospital » College of Veterinary Medicine » University of Florida (ufl.edu)

 

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

 

Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agrees that the NACSW™, Melanie Phillpot, Eager Pup, LLC, Dalvar, Inc., and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship


All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

 

Questions
All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com

 

 

 Register using the mail-in form below on online here

 

 

Eager Pup, LLC

NACSW™ – Odor Recognition Test

 

January 31, 2021

 

5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL 32605

 

$35 Registration Fee per test - Payment at the time of registration required via check, money order, or PayPal. 

 

Please mail this completed form via USPS with your registration fee to:

 

Melanie Phillpot, Eager Pup, LLC, 4237 NW 55th Way, Gainesville, FL 32606

 

Questions: Contact Melanie Phillpot, Eager.Pup@hotmail.com  352-871-5698

 

Odor:  □ Birch                            □ Anise                 □ Clove

 

Test date(s):  January 31, 2021

 

Dog’s Call Name _____________________________________________________

 

Breed(s) ______________________ 

 

Dog’s NACSW™ #________________

 

Handler’s Name _____________________________________________________

 

Handler’s NACSW™ Membership # ____________________________________

 

Address _______________________________________________________ 

 

City __________________   State _________      Zip________

 

Phone where you can easily be reached __________________________   E-mail Address _____________________________________________________

 

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

 

Please contact your host at least 1 day before the ORT if your female dog will be in season.

 

All confirmations will be sent via e-mail with attachment within 7 days of receipt of complete registration form and payment.  If you require a confirmation via USPS, you must provide a self-addressed stamped envelope.

 

I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to others, resulting from the actions of my dog. I/We expressly agree that Melanie Phillpot, Eager Pup, LLC, Dalvar, Inc and/or NACSW™ or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.

 

Signed: ___________________________________Date: ______________________