ORT Premium and Mail-In Registration - 15 January 2023
National Association of Canine Scent Work, LLC®
Official NACSW™
ODOR RECOGNITION TESTS
Odors Tested: BIRCH, ANISE, CLOVE
Date: SUNDAY, JANUARY 15, 2023
Registration opens Wednesday, November 16 at noon
Test Site Hours: 8AM-2PM
Test Location: 5000 NW 34TH BLVD, GAINESVILLE, FL 320615
Test Host: MELANIE PHILLPOT - EAGER PUP, LLC
Test Secretary: MELANIE PHILLPOT, 352-871-5698, EAGER.PUP@HOTMAIL.COM
Certifying Official: CINDY ICE
Judge: PETER ENSCH
Entry Cost: $40 – ONE ODOR TEST
$75 – TWO ODOR TESTS
$110 – THREE ODOR TESTS
Number of Entries: 100
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
In addition to those guidelines the following changes and guidelines are in effect for this ORT due to COVID-19.
If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend. Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.
ORT ENTRY INFORMATION |
Opening Date: WEDNESDAY, NOVEMBER 16, 2022 AT NOON ET
Entries Close: WEDNESDAY, JANUARY 11, 2023 AT NOON ET OR WHEN ENTRY LIMITS HAVE BEEN MET
Second Dog Policy: NO SECOND DOGS AT THIS ORT. WE WILL HAVE ONLY 1 SET-UP FOR EACH ODOR TESTED.
Entry Method
First received by USPS, Mail overnight deliveries must have the signature waived box checked. Payment by check, money order PayPal only.
● TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.
● RETURNED CHECKS do not constitute a valid entry fee. $25 fee for returned checks
● ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.
● NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.
● OWNERS are responsible for errors in making out entry forms.
● EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without the recipient's signature.
Notification
Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry.
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
1. Complete entry during the specified entry time frame.
2. The Handler is a NACSW member for the 2022-2023 membership year (8/1/22- 7/31/23).
3. The Dog is registered with the NACSW.
4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.
For information on how to register or become a member go to www.NACSW.net
Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.
All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same test.
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website. Handlers may test on all 3 odors at the same test.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net
No dog will be given more than one space in the same odor test at a single event.
One dog per handler, per test. There is one set up for each odor tested.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.
CANCELLATION POLICY |
Cancellation of entries before 5 pm ET, Wednesday, January 4, 2023 will be refunded in full minus a $10 processing fee.
For cancellation of entries after 5 pm ET, January 4, 2023, 50% refund will be issued if host can fill your space. No refund will be issued after this date if host can’t fill your space. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows.
All cancellations must be emailed to Melanie Phillpot at Eager.Pup@hotmail.com
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.
LOCATION DETAILS |
Modeled after real-life detection work, NACSW trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this trial at their own risk.
This ORT site is in a large room with a painted cement floor and is located in a quiet shopping strip, There is lots of shade for parking, though not all spots are shady. The parking lot and path to the entrance door of the ORT are asphalt, and reasonably level. There is one low step up to the entrance door. There is one step down at the curb after the exit door or there is a short ramp at the curb nearby. There are grassy (potty) areas adjoining the parking lot.
ADA Site Specific Conditions
This ORT site is in a large room with a painted cement floor and is located in a quiet shopping strip, There is lots of shade for parking, though not all spots are shady. The parking lot and path to the entrance door of the ORT are asphalt, and reasonably level. There are two low steps up to the entrance door. There is one step down at the curb after the exit door or there is a short ramp at the curb nearby.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.
Parking
The parking lot is asphalt and is mostly shaded. It is close to the test room.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Reactive Dog Parking
There will not be reactive dog parking at this test.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.
RV Parking
There is space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email Melanie Phillpot at Eager.Pup@hotmail.com to reserve RV space. No overnight RV parking is available.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Running Vehicles or Generators in the parking lot
The parking is snug at this location and running your vehicles or generators in the parking lot is not allowed at this test.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Crating Options
Plan to crate/keep your dog in your car. If you wish to crate your dog next to your car, the crate must have a secure top, no ex-pens.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Smoking
Smoking is not allowed on this test site, including the use of e-cigarettes
Hotels
A list of dog friendly hotels is available here: https://www.google.com/search?client=firefox-b-1-d&q=dog+friendly+hotels+in+gainesville%2C+fl Scroll down the page. Be sure to confirm that they are still pet friendly.
Dog Policies
● All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.
● Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
● Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
● Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
● Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.
● Refer to location details (above) for information on unentered dogs.
Females in Season
Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must notify Melanie Phillpot at Eager.Pup@hotmail.com so plans can be made for the dog.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).
Spectators
Space permitting, spectating will be allowed per ORT guidelines as outlined in the rule book. The ORT Certifying Official has the right to limit spectators at their discretion. ORT participants may have a friend or family member video/photograph their test. ORT participants may not video/photograph one another. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the trial. Spectators are reminded that the hide placements must not be discussed nor should they speak with any participants about what they saw until after the whole test is complete.
An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.
Participants are not allowed to watch the testing at any time.
Veterinarians
BluePearl Animal Hospital
7314 W University Ave, Gainesville, FL 32607
Open 24 hours
Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.
Liability
By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Melanie Phillpot, Eager Pup, LLC and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
Questions
All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com
Register using the mail-in form below on online here
Eager Pup, LLC
NACSW™ – Odor Recognition Test
January 15, 2023
5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL 32605
$35 Registration Fee per test - Payment at the time of registration required via check, money order, or PayPal.
Please mail this completed form via USPS with your registration fee to:
Melanie Phillpot, Eager Pup, LLC, 4237 NW 55th Way, Gainesville, FL 32606
Questions: Contact Melanie Phillpot, Eager.Pup@hotmail.com 352-871-5698
Odor: □ Birch □ Anise □ Clove
Test date(s): January 31, 2021
Dog’s Call Name _____________________________________________________
Breed(s) ______________________
Dog’s NACSW™ #________________
Handler’s Name _____________________________________________________
Handler’s NACSW™ Membership # ____________________________________
Address _______________________________________________________
City __________________ State _________ Zip________
Phone where you can easily be reached __________________________ E-mail Address _____________________________________________________
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.
Please contact your host at least 1 day before the ORT if your female dog will be in season.
All confirmations will be sent via e-mail with attachment within 7 days of receipt of complete registration form and payment. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope.
I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to others, resulting from the actions of my dog. I/We expressly agree that Melanie Phillpot, Eager Pup, LLC, Dalvar, Inc and/or NACSW™ or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.
Signed: ___________________________________Date: ______________________